Charged with the responsibility of reserving a site for an upcoming seminar means there is a lot of work to do. The idea site will include several meeting rooms in Champaign IL that can be used for breakout sessions as well as a place for all attendees to gather. Here are some tips on how to determine which rooms are best for the event.
Consider the Capacity
The collection of Meeting Rooms in Champaign IL must be large enough to provide space for the attendees and any type of seating and equipment needed. For example, the largest room will need to come with space for projection equipment, chairs for all the attendees, and any sound equipment that will be used for the gathered sessions. When the plan is to have smaller rooms set aside for breakout meetings, make sure those have space enough for audio-visual equipment, chairs, writing tables, and anything else needed to ensure the attendees can get the most from those sessions. Err on the side of caution and book rooms that seem to be a little larger than necessary. That will compensate for any additional equipment or other items that were overlooked in the planning stages.
Access to Power
Take a good look at the quantity and placement of outlets in the meeting rooms. Are there enough to provide power to devices without having to run cables or extension cords? By making sure the essential devices can be plugged directly into outlets, the meeting planner avoids the risk of someone tripping over a cord and being injured.
The Right Lighting
There will be the need to control the lighting in the meeting spaces. When projections are used for presentations, it helps to be able to dim the lights. During discussion periods, having plenty of light so attendees can take notes is essential. Check out the lighting setup and see if it has the features needed to make the seminar run smoothly.
Before spending a lot of time checking out different facilities, drop by the Business Technology Center and take a look at the rooms available. There’s a good chance that everything needed will be on hand, and the rooms can be reserved at once.
