When a small business owner has concerns about keeping employee and customer information secure, it is likely they will put procedures into place within their daily actions to accomplish this task. There are several methods that can be incorporated into business actions to keep personal information from getting into the wrong hands. Here are some steps that should be taken to keep information safe.
Set Aside A Designated Holding Spot
Physical documentation will require a spot for storage that cannot be accessed by employees without clearance to do so. Placing paperwork in locked cabinets within a room with a door that locks as well will keep this information secure. A surveillance camera can be positioned near the room so employees will not be as likely to get inside of the area as they will be seen doing so.
Have A Plan Regarding Access
Those who are going to be using personal information within a business should be alerted that they have access to documentation as needed. These people should be trained to keep any paperwork or electronic documentation under their watchful eyes so others within the business are not able to view the information. If someone with access needs to stop their work for any reason, they should lock up documentation or shut down a computer so the information is not able to be seen during this time.
Handle Obsolete Documentation Correctly
When information is no longer needed, disposing of it in the right manner is extremely important. Computer documents can be deleted and hard drives can be wiped to remove the information in its entirety so it can no longer be accessed. Paper documentation requires shredding to ensure printed text is not able to be read. This can be done with the aid of a Mobile Shredding in San Diego. A service will come directly to the business to gather documentation and an employee will bring it to a vehicle to shred each piece of paper on the premises. The entire process can be viewed via a monitor on the exterior of the vehicle, ensuring the information is not read at all.
When there is a desire to hire a company that does Mobile Shredding in San Diego, finding the right service to do the job is key.
