While many businesses are slowly converting from hard copy types of record storage to cloud-based or server-based storage, there is still the need for actual physical space for all those boxes. Since offices and even businesses can quickly become too small for on-site record storage in Dallas, moving to a third-party storage facility is an important consideration.
Depending on the type of record storage needed, there may be specific concerns to consider. This is especially important in industries or areas where strict regulations govern the storage and access of records. Good examples of this include the need for HIPPA compliance for all types of medical and mental health records, compliance with record retention laws in Human Resources and the need for legal offices to maintain records based on the American Bar Association best practices recommendations.
Even without specific regulations or requirements, secure record storage should be a priority. Often in business settings this is a challenge, especially as record storage spaces becomes limited over time. To address this issue, top Dallas businesses turn to facilities that specialize in record management and storage.
Top Security
When looking at record storage facilities, security should be a priority. Ideally, look for facilities that have 24/7 closed circuit monitoring as well as fire detection and fire suppression systems.
There should also be the option to have the individual storage vaults locked, but with client access to allows easy retrieval or records if and when needed.
De-clutter Office Space
With reliable off-site record storage, there is much less clutter around the office. This provides a more efficient workspace and even easier access to records without having to move endless boxes to find just the right one.
With the best facilities for record management and storage, a business can also arrange for record moving to and from the storage facility. This adds greater value to the service and limits the time staff has to spend on this task.
Save the Cost of an Office Move
When office space is at a premium in a growing business, all the space that boxes and crates of records are occupying could be used for more staff, equipment or supplies. By converting this space from storage, it may be possible for a business to both put off the need to move to a bigger space as well as increase efficiency in maintaining records.
It will be important to compare different facilities offering record storage in Dallas to find the right one. Location, security and price will all be factors that need to be considered.
